Writing a great letter of recommendation might feel like pressure, especially when someone you respect asks you for one – but it doesn’t have to be intimidating. How to write a letter of recommendationThe secret is using a strong structure, backing your praise with real examples, and tailoring your message to the opportunity at hand. A letter of recommendation template helps you do all of that efficiently and confidently.

Whether you’re writing for a university applicant, internship candidate, or simply providing a character reference, this guide offers practical tips and three editable examples. If you’ve been searching for a template for a letter of recommendation that feels professional but adaptable or generally wondering how to write a letter of recommendation, you’re in the right place.

Let’s look at how to use a template well – and when to stray from it.

How to Use a Template Effectively

Using a letter of recommendation template gives you the bones – but it’s your experience with the candidate that adds heart. The danger with templates is sounding generic, so here’s how to avoid that.

First, always adjust the wording to reflect your tone. If a line feels too formal or impersonal, rewrite it. Even the best template for letter of recommendation needs your voice layered in.

Second, be specific. Include one or two concrete anecdotes: a project they led, a problem they solved, a quality they demonstrated under pressure. This is where a letter of recommendation sample goes from functional to memorable.

Third, match your language to the opportunity. A creative internship might welcome warmth or wit; a medical school application will require rigour and clarity. If you’re unsure how to write a letter of recommendation that fits, start with the tone of the programme or job description itself.

And remember: even if you’re adapting the same template for letter of recommendation for multiple people, no two letters should read the same.

Letter of Recommendation Templates for Different Situations

Below are three tailored templates for academic, professional, and character reference contexts. Each is a complete letter of recommendation sample that you can adapt depending on your relationship with the candidate.

1. Academic Letter of Recommendation Template

[Your Name]
[Your Position]
[School Name]
[Email Address]
[Phone Number]
[Date]

To the Admissions Committee,

It is my pleasure to recommend [Student’s Name] for admission to [Course/University]. I taught [Student’s Name] in [Subject] for [time period], during which they displayed both intellectual curiosity and academic rigour.

One particular project that stands out was [insert specific academic example]. Their work reflected deep understanding, originality, and strong research skills – all traits that I believe will serve them well in university study.

Beyond academics, [he/she/they] is an engaged and respectful member of our school community. I have no doubt that [Student’s Name] will thrive in a university setting and contribute both in and outside of the classroom.

Please don’t hesitate to contact me should you need further information.

Sincerely,
[Your Name]

This letter of recommendation template is ideal for university admissions and can be adjusted for scholarships or sixth form college applications too.

2. Internship Letter of Recommendation Template

[Your Name]
[Your Job Title]
[Company Name]
[Email Address]
[Phone Number]
[Date]

To Whom It May Concern,

I am writing to recommend [Candidate Name] for the [Internship Role] at your organisation. I had the pleasure of supervising [him/her/them] at [Company/Institution] where they interned as a [role/title].

During their time with us, [Candidate Name] consistently showed initiative, adaptability, and strong communication skills. A standout example was when they [insert short project or task], which contributed meaningfully to our team’s output.

What’s more, they navigated tight deadlines and shifting priorities with maturity beyond their years. Their contribution was not only appreciated but genuinely impactful.

I fully support [Candidate Name] in their application and am happy to provide additional details if needed.

Warm regards,
[Your Name]

This is a professional letter of recommendation sample suitable for internship programmes, placement schemes, or entry-level job applications.

3. Character Reference Letter of Recommendation Template

[Your Name]
[Your Position or Relationship to Candidate]
[Email Address]
[Phone Number]
[Date]

To Whom It May Concern,

I am pleased to write a character reference for [Name], whom I have known for [length of time] through [context – e.g., volunteer work, mentorship, or community engagement].

[Name] has consistently shown compassion, reliability, and a deep sense of responsibility. A moment that stands out was when [insert anecdote] – a clear example of [his/her/their] maturity and leadership in action.

I believe [he/she/they] would be a valuable asset to any community or organisation, bringing not just skills but a strong ethical compass. I wholeheartedly recommend [Name] and welcome any further queries.

Sincerely,
[Your Name]

This is a more personal letter of recommendation sample – great for community-based applications, mentorship programmes, or roles requiring trust and interpersonal integrity.

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Summer School Letters of Recommendation: A Unique Attribute

If you’re working with students who’ve attended our summer schools or are considering attending, it’s also worth highlighting that those who demonstrate strong engagement and academic curiosity may be eligible to receive a letter of recommendation from their tutor. These aren’t generic references – they’re written by subject specialists, often with Oxbridge experience, who’ve worked closely with the student across intensive sessions. Encouraging students to look beyond the obvious choices like schoolteachers or family friends and to consider experiences like these can open the door to more personalised and impressive letters. A glowing reference from an academic who has seen their critical thinking and independence in action can carry real weight with admissions panels.

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How to Write a Letter of Recommendation: Final Tips

Even with a strong letter of recommendation template, the most important part of any letter is sincerity. The best recommendation letters don’t use fancy language or lengthy lists of achievements – they offer clear, personal insight into why this individual stands out.

So before you write, ask yourself:

  • What did this person do that impressed me?
  • How did they grow or contribute in our time together?
  • What would I want someone to know about them?

Answering those questions honestly will help you personalise any letter of recommendation sample you choose to use. And once you’ve written it, always reread it aloud – it’s the fastest way to check if your tone sounds natural.

Lastly, if you’re using a template for letter of recommendation more than once, keep a master version saved with notes about where to personalise. It’ll save you time and effort when you’re next asked – and ensure every letter feels just right.